Productivity and project management platforms have embraced AI to help individuals and businesses get more done. AI can automate workflows, optimize schedules, utilize data, and more.
Here is a list of tools to help you increase productivity in 2025. There are all-in-one project management platforms and AI assistants to manage tasks and calendars.
TimeHero
TimeHero
TimeHero is an AI-driven time management tool that automatically plans and manages daily tasks and projects. Plan projects with smart workflow templates, built-in multi-task time tracking, and autonomous recurring tasks. TimeHero automatically plans when to work on tasks based on availability. If events or priorities change, TimeHero adjusts everyone’s plan. Automatic risk detection shows when projects fall behind, pinpointing risky tasks and overloaded team members. Use project forecasting to see how schedules look for better decisions. Price: Plans start at $4.60.
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Trevor AI
Trevor
Trevor AI is a daily planning app and time management assistant that schedules and syncs tasks between to-do list applications and calendars in real-time. Schedule tasks through drag-and-drop, auto-scheduling, and in-schedule suggestions. Trevor AI assigns a base duration for each task, which you can overwrite. In-schedule suggestions provide optimal times to accept tasks with a click. Trevor integrates with task managers such as Todoist and Google and Microsoft calendar applications. Price: Free for individuals. Plans start at $5 per month.
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Motion
Motion
Motion is an AI-powered task management system and to-do list app. Its AI assistant prioritizes and timeblocks projects and tasks on your calendar and automatically optimizes your schedule throughout the day. Using deadlines, priorities, and dependencies, Motion’s AI will provide the best task to work on at any moment. Use it to turn a batch of tasks into an optimized plan. Price: Plans start at $12 per month.
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Reclaim
Reclaim
Reclaim, part of Dropbox, is an AI-powered smart calendar assistant. Its Smart Meetings tool automates schedules with participants’ time zones, availability, and priorities. Teams can auto-schedule recurring meetings across any number of people, using advanced AI scheduling to optimize times. Set your amount of focus time, or adjust your calendar for work-life balance. Track skipped or rescheduled meetings, with daily recommendations to teams to keep them connected. Price: Free for one user. Premium plans start at $8 per month.
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Notion
Notion
Notion is a productivity workspace to collaboratively generate ideas, manage projects, and run a business. The workspace includes Kanban boards, tasks, wikis, and databases. Notion AI is a collection of connected AI tools within the workspace. Use search to find answers from Notion and connected apps such as Slack and Google Drive, with answers limited to your trusted sources. Generate and edit text in any document and autofill databases with summaries and insights. Notion also has an integrated calendar to set meetings, manage project timelines and deadlines, and connect to Notion docs and collaborators. Price: Notion is free for individuals. Premium plans start at $10 per month. Notion AI is an additional $8 per month.
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Taskade
Taskade
Taskade is an application layer for AI-driven workflows. Build, train, and deploy custom AI agents that automate tasks across workflows and learn from real-time project data. Automatically generate task lists, flow charts, mind maps, and more. Let AI prioritize and organize tasks, manage progress, and provide insights to streamline your workflow. Automate information gathering, distill web content, research topics, watch competitors, and monitor trends. Price: Free for one AI agent. Premium plans start at $8 per month.
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ClickUp
ClickUp
ClickUp is a project management and productivity platform that features tasks, whiteboards, document collaboration, and chat. Its AI feature, ClickUp Brain, suggests what to work on next, highlights urgent tasks, summarizes documents and notes, and provides information on team members and project targets. Link to knowledge from all files and data sources across Google Drive, GitHub, Figma, Salesforce, and more. Price: Plans start at $7 per month.
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Monday.com
Monday.com
Monday.com is a productivity and project management platform for teams. Use building blocks, such as boards, views, charts, automations, and integrations, to create custom workflows to manage projects and work, such as sales, social media marketing, and advertising. Monday AI provides an assistant to automate marketing and creative tasks, generate summaries, and more. Start from an AI-powered template, or click the AI icon on any board. Write any prompt in your own words to instantly create an AI automation that fits into your workflow. Aggregate data from multiple apps, including Slack, Google Suite, Mailchimp, Zoom, Salesforce, Microsoft Teams, and Excel. Price: Free for up to two seats. Premium plans start at $9 per month.
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Asana
Asana
Asana is a work management platform for teams. Create projects, assign tasks, automate workflows, set deadlines, and communicate directly within the platform. Asana includes reporting tools, calendars, and goal tracking. Asana AI lets users design AI agents with a no-code builder and deploy them directly within teams’ workflows. Asana AI also allows users to assign incoming requests automatically, suggest timelines and resource allocations, highlight risks, generate content, and provide real-time insights for data-driven decisions. Use AI to draft goals, standardize them across an organization, and track the progress. Price: Free for up to 10 collaborators. Premium plans start at $10.99 per month.
